7am team to meet to set up Marquees, BBQs and Tables/Chairs
Elizabeth, Viv, Brian, Gemma, Jasmine, Anna, Melissa, Greg
Establish routine of serving
Proposed Program 8am Welcome
Guides to open with Colours - Gemma to call - Amanda, Jasmine & Mackenzie
National Anthem (Rosie to lead?) All girls together & Raising of Flag
Australia Day Message - Molly Atkinson (Daisy wrote the letter)
Gemma Evans 2010 Jamboree Presentation
Presentation of Awards - Region Leader Yvonne McRae
Gift and card presentation (Hayley & Jasmine to present cards)
Vivian Evans - Celebrating 100 years of Guiding
Guides to sing/play bells Grace - Hark to the Chimes Lily to Lead
Breakfast
Selling of breakfast tokens (2 Guides) Serve Breakfast (Elizabeth, Greg, Brian, Anna, Melissa)
Serving of Juice (Younger Guides)
Serving of tea/coffee - Rose, Lily & Gemma
Proposed Menu
Egg & Bacon Rolls, Lamingtons, Tea/Coffee( plenty in hall), Juice
Planning
Task
Date Due
Description
Who responsible
Comment
Bakery Order
10 dozen Lamingtons,
10 doz Roll - for muffins
Viv has ordered Viv to pick up on Monday afternoon
Food Purchasing
Eggs - 9 dozen eggs
Bacon - perhaps chopped up to sprinkle on
Juice - (Breakfast juice concentrate)
Sauce - BBQ & Tomato 2 of each (unless @ saleyards)
Serviettes need to buy (100 for $1 at Wworths)
Salt & Peppers (need to check)
cups - plenty
Tea - 100 there and Bev bringing more
Margarine - for those who want it (in hall)
Coffee(2 Jars) - in hall
Milk - 2L normal, 2 L UHT (+2 extra UHT in hall)
1Kg sugar (in hall)
Plastic plates - ( Elizabeth has some need more)
Oil - plenty in hall.
Anna to buy Monday afternoon
after final check on Monday at hall
What about disposable gloves if handling food? Yes we have plenty
Mow lawn around guide hall
20th Jan
Needs to be done weekend or Monday just prior to Australia Day
D. Korff Yes plans to do prior to 20th January Viv asked Robyn & Kerry to do on Sunday prior to Australia Day
Hall layout
2pm
25/1/09
9 tressles in Guide shed
4 tables in hall
2 other tressle tables in guide shed
Anna 20 bring 2 trestle tables
Chairs - 81 chairs plus 20 chairs from Anna
Tables set up by - Melissa Newton, Vivian Evans
Liz Betts
Decide on venue - if school or stay at the hall
Igloos - for juices Elizabeth
2lge/2small, 1ce blocks for the igloos
Urn
Set up Viv, Melissa & Elizabeth & Anna
Anna to bring chairs and tressles
Viv to bring fans (do we need more fans)
Set up projector and screen
Check speaker system (do we need?)
(Do you know how to work it??)
Thinking chairs indoors for presentations
Tables under marquees for eating
Anna has about 20 chairs & 2 trestle tables (sw club has more if needed)
Powerpoint display
25/1/09
Borrow and set up projector and lap top for display of photos and presentations
Viv to collect Monday
Tables laid
Table cloths (in hall)
Decorations?? - Australia flags, gum nuts??Done
Liz working on decorations
A variety of tablecloths at the hall..
Liz bringing grey tape
Matrons Grp has table cloths - can hire at cost of drycleaning
Marquees
7am 26/1/09
Need to source and set up
Need a team to set up on the morning (at least 4 people)
Back up - Primary School under infants if inclement weather
V.Evans to source - TAFE marquee in hall
Brian bringing new ones
Viv has TAFE marquee in hall 6 x 3
2 3x3 coming via BCF Dubbo - Brian picking up from courier
Selling of meal tokens
As people line up for breakfast
$5 per head
Need tokens
2 guides -
Need decision on Guides and certain people not paying - given tokens for their work
Workers and Guides do not pay for brekky
Anna has cash box
Set up BBQ & bain marie
Need good BBQ purchased
Need Bain marie from Denise
Can use Dream pots
Anna to bring hers BBQ and Utensils
Melissa to bring her BBQ & utensils
Elizabeth has purchased BBQ and gas bottle Viv needs to pick up BBQ and gas bottle from Pearsons purchased by Elizabeth.
Anna picked up Bain marie from Denise & will coordinate to leave at guide hall - Done
Who to lead National anthem?
Gemma & all Guides
Presenter of gifts
To awardees
2 guides
Who to lead Grace
Rose & All Guides
Lily to conduct bells
Serving of drinks
Serving cold drinks during line up and serving of meal
Taking orders of coffee/tea after meal consumed
Guides
Senior guides making orders
Older Gumnut guides taking orders and carrying back to guest
Cooks
Eggs
Bacon
Brian Evans
Anna
Melissa
Greg
Australia Day down at Neilson Park
Colour Party - Gemma Evans & Escorts Mackensie Newton and Jasmine Evans
Bev Rayner as support
Need to check protocol regarding Indigenous flag raising - Viv has done
Practice 3pm Monday afternoon - Meet at Guide Hall Bev to take girls down to (
7am team to meet to set up Marquees, BBQs and Tables/Chairs
Elizabeth, Viv, Brian, Gemma, Jasmine, Anna, Melissa, Greg
Establish routine of serving
Proposed Program
8am Welcome
Guides to open with Colours - Gemma to call - Amanda, Jasmine & Mackenzie
National Anthem (Rosie to lead?) All girls together & Raising of Flag
Australia Day Message - Molly Atkinson (Daisy wrote the letter)
Gemma Evans 2010 Jamboree Presentation
Presentation of Awards - Region Leader Yvonne McRae
Gift and card presentation (Hayley & Jasmine to present cards)
Vivian Evans - Celebrating 100 years of Guiding
Guides to sing/play bells Grace - Hark to the Chimes Lily to Lead
Breakfast
Selling of breakfast tokens (2 Guides)
Serve Breakfast (Elizabeth, Greg, Brian, Anna, Melissa)
Serving of Juice (Younger Guides)
Serving of tea/coffee - Rose, Lily & Gemma
Proposed Menu
Egg & Bacon Rolls, Lamingtons, Tea/Coffee( plenty in hall), Juice
Planning
10 doz Roll - for muffins
Viv to pick up on Monday afternoon
Bacon - perhaps chopped up to sprinkle on
Juice - (Breakfast juice concentrate)
Sauce - BBQ & Tomato 2 of each (unless @ saleyards)
Serviettes need to buy (100 for $1 at Wworths)
Salt & Peppers (need to check)
cups - plenty
Tea - 100 there and Bev bringing more
Margarine - for those who want it (in hall)
Coffee(2 Jars) - in hall
Milk - 2L normal, 2 L UHT (+2 extra UHT in hall)
1Kg sugar (in hall)
Plastic plates - ( Elizabeth has some need more)
Oil - plenty in hall.
after final check on Monday at hall
Viv asked Robyn & Kerry to do on Sunday prior to Australia Day
25/1/09
4 tables in hall
2 other tressle tables in guide shed
Anna 20 bring 2 trestle tables
Chairs - 81 chairs plus 20 chairs from Anna
Tables set up by - Melissa Newton, Vivian Evans
Liz Betts
Decide on venue - if school or stay at the hall
Igloos - for juices Elizabeth
2lge/2small, 1ce blocks for the igloos
Urn
Anna to bring chairs and tressles
Viv to bring fans (do we need more fans)
Set up projector and screen
Check speaker system (do we need?)
(Do you know how to work it??)
Tables under marquees for eating
Anna has about 20 chairs & 2 trestle tables (sw club has more if needed)
Decorations?? - Australia flags, gum nuts??Done
A variety of tablecloths at the hall..
Liz bringing grey tape
Need a team to set up on the morning (at least 4 people)
Back up - Primary School under infants if inclement weather
Brian bringing new ones
2 3x3 coming via BCF Dubbo - Brian picking up from courier
Need tokens
Workers and Guides do not pay for brekky
Anna has cash box
Need Bain marie from Denise
Can use Dream pots
Melissa to bring her BBQ & utensils
Elizabeth has purchased BBQ and gas bottle
Viv needs to pick up BBQ and gas bottle from Pearsons purchased by Elizabeth.
Lily to conduct bells
Taking orders of coffee/tea after meal consumed
Senior guides making orders
Older Gumnut guides taking orders and carrying back to guest
Bacon
Anna
Melissa
Greg
Colour Party - Gemma Evans & Escorts Mackensie Newton and Jasmine Evans
Bev Rayner as support
Need to check protocol regarding Indigenous flag raising - Viv has done
Practice 3pm Monday afternoon - Meet at Guide Hall Bev to take girls down to (